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Whether you’re a professional events planner or an occasional events planner, we can help you every step of the way giving you as little or as much support as you require to ensure your event is a success.
Meetings Checklist
Here are just a few tips that you might like to consider when planning your event:
| | |  | Objectives:
|  | | - Be clear about what you want to achieve from the start
- The hotel team will review this with you and suggest ways of making sure your objectives are met
| | | | | Budget: |  | | - It is critical to get a clear understanding of the meeting’s budget
- Ask the person proposing the meeting to give you a figure to work within
- As you make preliminary enquiries, you will quickly see whether the arrangements you’re planning are possible within the budget limits
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| | Location, time and date: |  | | - Think about diary commitments which may affect your meeting e.g. school holidays, bank holidays
- What location will suit your guests best? For example, a nearby location may be more convenient for a quick meeting, while a two day conference could be held further a field
- Think about travel arrangements – and the related costs, as this may affect your overall budget
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| | Set-up: |  | | - Think about the purpose of the meeting. Is the objective to facilitate group discussions for example, as this will affect the layout of your room
- What about the equipment required? For example, presentations will require a screen and projector, and perhaps Internet capabilities
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| | Food and drink: |  | | - Think about dietary requirements
- Would the team prefer to dine in a separate area or continue working whilst eating?
- What kind of menu would be appropriate for the meeting – snacks, healthy dishes, five course meals?
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| | Bedroom and guest facilities: |  | | - Will guests need accommodation the night before an early meeting?
- Would guests prefer to stay an extra night after the meeting to write up notes, to check emails or simply continue working?
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| | A plan of action: |  | | - It would be useful to create a plan for the event, taking into account the checklist above, related costs, specified deadlines and any other relevant information
- You can use this to present to the event stakeholders to communicate progress of the event planning
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Use the links above to find out more about holding your event at Holiday Inn
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